If like many designers you are in the process of making the big switch from QuarkXPress to InDesign, you know it is not a trivial undertaking. You have to retrain your brain to a new way of working and remind your fingers which keys to hit for those newfangled shortcuts. You are in a hurry to get up to speed, and you have just been asked to create a client’s next newsletter in InDesign. The template for the newsletter is currently in QuarkXPress. You’ve finally come to that fork in the road: Do you build a new newsletter template from scratch, or do you take the easy way out and just open the file with InDesign? If there’s a lot of work in the template, go for File > Open. While it’s surprising this works at all, you should know what converts and what does not.

OPENING QUARKXPRESS FILES IN INDESIGN
Since the beginning, InDesign has had the ability to open QuarkXPress files created in versions 3.32 through 4.11—that hasn’t changed since InDesign One-Oh. What has changed, of course, is QuarkXPress itself; after all, we’re up to version 7.0 now. Yet InDesign CS3 still cannot open up documents created in QuarkXPress versions later than 4.11. Why is that? At the release of QuarkXPress 5.0, the file architecture of QuarkXPress documents changed—one imagines, to thwart opening by wily InDesign users.

Don’t blame Adobe for not providing a way to open late-model QuarkXPress files in InDesign: It was a matter of respect for the proprietary nature of a competitor’s file format. The solution, then, was for those scheming InDesign users to save QuarkXPress 5.0 documents as QuarkXPress 4.0 documents. That would have worked just fine, except that an awful lot of QuarkXPress users didn’t upgrade to 5.0. Many skipped that version and waited for QuarkXPress 6.0 to ship so they could finally use QuarkXPress under Mac OS X. And QuarkXPress 6.0 offered no method for saving to the ancient version 4.11 format. The bridge was out.

You’re probably acquainted with the fine folks at Markzware, who market the FlightCheck products I hope you’re using to preflight your files before you send them off to the printer. Markzware’s file conversion plug-in Q2ID (as in Quark-to-InDesign) is a plug-in for InDesign CS2/CS3 that allows users to open files created in all versions of QuarkXPress—up through and including version 7.0.

We’ll get back to the joys of Q2ID in a bit. First, you should know the basics of file conversion so you can be prepared for the process in general—and the results. Even though you’re probably dealing with QuarkXPress files of later vintage, put that aside for the moment so we can consider the issues you face in conversion, regardless of version. The following sections are based on conversions of QuarkXPress 4.11 files, without help from Q2ID.

Good news
Keep in mind that, even though it’s as easy as File > Open, converting a QuarkXPress file to InDesign is a translation process. And you know what happens when translations aren’t perfect. You’ve no doubt read poorly translated handbooks for electronics: “Please to not be pressing ON with this hairs dryer when the bathing will happen.” You get the idea.

That said, a lot of things survive the trip:
1. Document structure is intact. That is, facing pages don’t come unglued, and no pages disappear.

2. Picture boxes become InDesign graphics frames and retain any content (but see the Not-so-good news section for some caveats).

3. Text boxes become InDesign text frames.

4. Character and Paragraph styles become InDesign styles.

5. Master pages become InDesign master pages.

6. Guides are retained at proper locations.

7. Box borders and lines are translated to the closest InDesign styles. Dashed borders may change pattern (short dashes may become long dashes), and the fancy bitmap borders, such as the Certificate and Yearbook styles, become solid strokes. (Hey, you shouldn’t be using those tacky things anyway!)

8. Groups remain intact, unless there are nonprinting objects in the group. If a group contains nonprinting objects, none of the objects (whether printing or nonprinting objects) will be grouped after the conversion. But any nonprinting objects retain their nonprinting attribute.

9. Multi-ink colors are converted to mixed inks in InDesign. However, if the multi-ink color doesn’t contain a spot color component, it’s converted to a plain old process color.

Not-so-good news

Now that you’re in a good mood, let’s take a look at the somewhat less rosy side of conversion.

1. You cannot open QuarkXPress libraries or book files. (You can, of course, open the individual QuarkXPress documents that are governed by a book file.)

2. There is no support for Microsoft OLE objects (Windows).

3. Transformations may not be identical; i.e., an image scaled at 112.3 percent might be scaled at 108.9 percent after conversion.

4. The position of transformed images may be incorrect within their frames.

5. Flex spaces become standard en spaces.

6. Trapping settings are lost.

7. Embedded graphics are not converted—for example, images that have been copied/pasted into QuarkXPress.

8. InDesign has no type style equivalent to the Superior style in QuarkXPress (often used for dollar signs). After conversion, superior characters become full-size characters with the Superscript attribute.

9. Content created by third-party XTensions may not convert correctly. If a file fails to convert, or crashes InDesign during conversion, an XTension may be the villain. Open the file in QuarkXPress, delete the content created by the XTension, resave the file and attempt the conversion again.

Text reflow

The most common complaint about QuarkXPress-to-InDesign conversions is that text reflows. Quark-XPress uses single-line composition; that is, it makes line-by-line decisions. InDesign looks at paragraphs as a whole, which is why it sets smoother text. But moving from one composition environment to the other results in text reflow. If you don’t mind the change in line breaks, fine. But if you need to replicate the line breaks from the original QuarkXPress document, try switching to InDesign’s Single Line Composer. Click in a paragraph (or select a range of paragraphs), open the Paragraph panel (Window > Type and Tables > Paragraph), and choose Adobe Single Line Composer from the panel menu. There’s no guarantee this will restore the same line breaks as the original QuarkXPress file, but you may find it easier to massage line breaks in the single-line mode. See figure 1 for a comparison of the original QuarkXPress document, a straight conversion and a conversion using Markzware’s Q2ID.

USING THE Q2ID PLUG-IN

Installing Markzware’s Q2ID plug-in for InDesign adds quite a bit of functionality. In addition to allowing you to open up even late-model QuarkXPress files (including version 7.0), Q2ID refines the conversion of QuarkXPress documents of all vintages. For example, the Superior type style is resolved, resulting in correct text size and position. Transformed graphics are correctly converted, without the position shifts and slight size changes that plague an unaided conversion. You’ll still probably experience some reflowed text, but you’ll find that Q2ID definitely reduces the amount of massaging necessary after conversion.

If you frequently need to convert QuarkXPress files, I recommend you check out the product information at www.markzware.com/q2id, and request a demo. I don’t get a kickback. I’ve happily spent my own money to buy Q2ID and couldn’t live without it. It’s available for Mac and Windows. There’s also an XTension for QuarkXPress users who want to convert InDesign files to QuarkXPress.

BEST PRACTICES

There’s more to conversion than just choosing File > Open: You should prepare for the conversion, and it’s wise to perform some cleanup afterward.

Before: Start with healthy files

Whether you’re using the Q2ID plug-in or not, before performing the conversion you should make sure the original file is healthy. In QuarkXPress, make sure that all pictures are updated, and all needed fonts are active. Make a PDF of the file so you have a “snapshot” for checking the conversion. Resolution isn’t important; you’ll just use the PDF to check line breaks and art position. Save and close the QuarkXPress file.

After: Check your work

In InDesign, choose File > Open and select the QuarkXPress file (remember, it has to be v. 3.32– 4.11). Create a new layer, and place the PDF you created earlier. To place all the pages of a multipage PDF, check the Show Import Options box in the import dialog. Set the Crop option to Trim, and position the placed PDFs at the upper left-hand corner of each page. Check the Transform proxy to make sure the PDF is positioned at the 0,0 point so you can use it to accurately check the position of text and graphics in the converted file.

Check the results of the conversion:

1. Toggle the visibility of the layer you created to hold the referenced PDF pages, and note what differs from the original file. To better see all the details, choose View > Display Performance > High Quality Display.

2. Modify unwanted line breaks and text reflow.

3. Take a quick look in Preview mode (View > Screen Mode > Preview, or press the W key on the keyboard) to check for nonprinting objects
(they’ll disappear in Preview mode).

4. Check text wrap: Remember, InDesign allows objects to generate text wrap regardless of stacking order, whereas QuarkXPress limits text wrap to objects beneath text.

5. Massage the positions and scale of graphics as necessary. See figure 3 for a typical image shift that may affect some scaled or rotated images.

Polishing off the rust

Before you start building the next newsletter atop your freshly converted file, it’s a good idea to perform a purification ritual to ensure future file health. Choose File > Export, and select InDesign Interchange for the format. InDesign will create a file with the .inx extension. Close the working file, and then open the .inx file. Choose File > Save As, and, if you intend for this file to serve as the basis for future documents, choose InDesign Template for the format. InDesign will create a file with the .indt file extension. Otherwise, just save as a regular InDesign file.

Why do I advocate this extra step? It’s based on past experiences with converted files. I’ve encountered numerous neurotic files that began life as converted documents (as if they’d had a troubled childhood), and they’ve benefited from the Interchange route. I do think files converted with Q2ID are more stable to begin with (at least I seem to have fewer issues with them), but it’s still a good idea to get the best start possible.

Figure 1:

In the original QuarkXPress text, the dollar sign and double zeroes use the Superior type style. Note line breaks in the body text, and the space between the price and the body text. The middle example was converted without the Q2ID plugin. Note line breaks and reduced space between the price and the body text. The example on the bottom was converted with the Q2ID plug-in. Note the Superior text has been corrected, although line breaks are still incorrect.

Figure 2: Choose the pages of a PDF you’d like to place. Separate the range with dashes (1–8), and separate noncontiguous pages with commas (1–8, 10–12). Position the reference PDFs exactly, using the coordinates for the Transform proxy in the Control panel.

Figure 3: Note the crop position in the original QuarkXPress file. Because the image is scaled in QuarkXPress, the initial InDesign conversion (bottom, center) results in a shifted position. Markzware’s Q2ID, however, retains the correct crop position during the conversion.

SIDEBARS:

Recommended resources

Markzware Q2ID
Information: www.markzware.com/q2id

Adobe InDesign CS3
Conversion Guide:
www.adobe.com/designcenter/indesign/articles/indcs3ip_quarkmigration.pdf (geared toward QuarkXPress users making the switch, but includes a section  on converting QuarkXPress files)

Adobe Guide to Converting QuarkXPress files:
http://tinyurl.com/34jzzg

Claudia McCue is a consultant, trainer and writer focused on the practical aspects of designing for print. She is author of Real World Print Production (Peachpit Press) and a frequent presenter at industry conferences.

I recently saw a video on the internet which featured a designer who had created an Adobe InDesign document that had somehow become corrupted. Eventually the file refused to open in InDesign.

Ordinarily an event like this would be disasterous to a layout artist, especially if the document were a huge commercial layout for a magazine or a book.

Since the file would not open he could not even revert to a saved copy. Instead of starting all over again the designer launched QuarkXPress (more)

This video explains the quick and easy process of batch checking images files to ensure either web or print quality. Users of Photoshop or other image editing tools, should love this one!

SANTA ANA, California — April 22, 2008 — Markzware, the inventor of preflighting and data-conversion software leader, today announced the release and immediate availability of the FlightCheck upgrade v6.11. FlightCheck is Markzware flagship prepress application that manages quality control of digital files destined for print or electronic distribution.

This FlightCheck v6.11 update is a maintenance release that fixes reported issues and improves several features and other refinements to this award winning preflighting solution. Detailed information on all of the changes and improvements implemented in FlightCheck v6.11 can be found at:

http://www.markzware.com/downloads/documentation/FlightCheck6_Release_Notes.pdf

“We have been committed to providing, fast reliable and accurate upgrades of our preflighting solution, FlightCheck, “Mary Gay Marchese, public relations director of Markzware said. “We are dedicated to serving our customers by meeting their needs while continuing to provide world-class preflighting support.”

The FlightCheck v6.11 update is available free of charge to all registered FlightCheck 6.x users. The MSRP for FlightCheck Professional is $499. For more information, or purchase, visit: http://www.markzware.com/store.

Markzware FlightCheck Professional is a prepress application that is used to manage quality control for print jobs. This solution provides both native file and PDF preflight checking and is covered by a U.S. Patent.

About Markzware:

Markzware, a privately held company based in Santa Ana, California, is a leading developer of quality assurance, data conversion and workflow solutions for the international graphic arts, printing, publishing and digital multimedia industries. Markzware B.V. located in Rijswijk, the Netherlands, is the company’s headquarters for activities in Europe, the Middle East and Asia.

2008 Markzware. All rights reserved. Covered by U.S. Patent #5,963,641.

-end-

Over the years, we have seen more and more seemingly thinking that they are getting full-fledged preflight if they use Adobe InDesign built-in prefight tool within InDesign. Well, I am here to tell you that simply is not true.

Furthermore even calling it a preflight function is actually stretching the truth. It is not rules based, meaning you cannot even change what you want to check for, you have no say in that whatsoever in the built-in feature within InDesign it just gives you the information it gives you. Yes, it has nice info for colors, fonts and images even though it is pretty limited at that so it has a certain use for sure, however it is far from a professional preflight tool, such as FlightCheck.

Sitting next to me today is Arnold Roosch, one of our workflow specialists. And I should add that Arnold comes to Markzware after 15 years of experience within prepress departments at many major printing companies, thus around here he generally knows what he is talking about. Iif you ever have any support questions, he is the one you might deal with at least from the European side of things.

Arnold, perhaps you can show us today some of the main advantages of Markzware’s FlightCheck Professional in comparison to Adobe’s InDesign preflight feature, give us an analysis.

Sure, no problem. I think it’s best to show this live onscreen so if you all can join me on the screen, then I’ll show you everything about it. What we are going to use is Adobe InDesign and of course, FlightCheck Professional. Those are the two applications that we are going to do preflighting in.

So let’s open the file in InDesign, you choose the file and open it like you normally do. Here’s the file in InDesign, we have several elements in there, illustrations, text. Let’s go over the document a bit so you can get familiar. There are 4 pages all elements and illustrations and text on every page.

OK, let’s go to the file menu and we choose preflight from InDesign itself. The first thing that we see is that there are - there is no way we can make settings so it is not a rules-based system.

If we switch over to FlightCheck and we go to the Ground Controls we can definitely see that there are a lot of settings that you can do. This is totally rule-based and we can make settings for all kinds of elements in our document and of course images is where you’ll find most of the rules. We can even choose different sets and we can create different sets so we choose one and we created a whole set and now we are going to drop the same InDesign file we opened in InDesign and we simply drop it on the FlightCheck icon, that’s all we need to do.

FlightCheck now starts checking the whole file but also the elements within the file. We now preflighted the document in both FlightCheck and InDesign.

Let’s first go to the InDesign window. We go to the Fonts section and we see that four fonts are used that’s basically everything that it says so we should be happy with that. 

Let’s go to the Font section on FlightCheck however, and we see that a major error is found. We see that the font, Futura the printer font is missing which is actually a pretty big error. Because if a font is missing and you get a query or another font in your output - that’s something that you definitely dont’ want.

OK, switching back to the InDesign preflight or Info screen as I call it - we go to the Links and Images and we see that a lot of RGB is used. There is only a small warning I can see but effective resolution is not even mentioned somewhere as an error. We can go through the whole list. Going through it and we can see that the effective resolution is between 144 and 160, which is actually too low for normal offset printing. 

If we switch back to FlightCheck, there we can see that all the images are in red because RGB is found and we set that to an error and the effective resolution is way to low. So have a look at all the information that FlightCheck could find, I could simply double-click on an image and see all the information that FlightCheck is able to gather from that image.

OK, so going back to the InDesign preflight we go to the colors, we see CMYK issues but that’s kind of strange because in the Links and Images we saw that RGB was used. And we can see in all kinds of element that RGB was used and still in the Colors and Inks section we do not find RGB.

In FlightCheck, switching back to FlightCheck we see RGB mentioned in the Colors section as well we can even see it was used in a TIFF file, pretty important. And then we have the InDesign Print Settings which are pretty general so we won’t go over that too much. We can see that in FlightCheck as well. We (FlightCheck) has File info, Page info and Print info which is even a bit more information and we can find everything here.

Switching back to InDesign where we can see that an External Plug-in is found, the InBooklet plug.  I searched my whole computer and was not able to find it, so I’m not sure what they meant by that. If I go to FlightCheck it is simply not shown and I think that’s more correct.

While we are here in FlightCheck, let’s go to the Page Layout. Page Layout is a great tool that give you a schematic overview of the pages and shows you all the errors in there. If you go to a page and click on an error it exactly shows you where to find it. For instance if we click on this error, we can see where it is and from here we can launch the document in InDesign. It opens there and from there we can select the error and start correcting it.

Staying in InDesign let’s go to the Package function which will collect everything needed for the document. We can fill in some instructions, we can make some selections or some settings and now it has collected the whole folder on my desktop. 

FlightCheck of course has a Collect function too which you can select where you want to drop your file but you can also compress your job so it becomes a .zip file which is ready to send. This is a great function in FlightCheck. So we can see all the elements that are collected, let’s go over them - this is a whole list and you can see everything that will be collected. If I push the Collect button you will see that a nice .zip file is created on my desktop.

We have both,  the folder from InDesign and the .zip file from FlightCheck which has a red cross because there are still errors in there. If the errors were not there you would see a nice icon without the cross which indicates that everything is fine and that the file is ready to be sent off. Here again you can see the three file in closeup.

This is what I wanted to show you. The InDesign Information function as I like to call it, and the full preflight function of FlightCheck Professional, which is rule-based. FlightCheck allows you to make sets and make rules and check for everything that you basically need and get a nice and clean error report that you can use to communicate to clients and to make sure that your file will be OK once it hits the workflow.

This is Arnold Roosch from Markzware hope this was useful to you and hope to catch you next time.

Thank you.

Have any damaged InDesign files laying around? Markzware wants ‘em.

Markzware, developer of the Quark to InDesign conversion plug-in, Q2ID, is enjoying recent publicity for their role in helping a desperate designer recover a toasted InDesign layout, one so damaged that InDesign just couldn’t open it any longer.