How to Place Images in InDesign CS6 Do’s and Don’ts

New FlightCheck 7 with Adobe CC Support
New FlightCheck 7 with Adobe CC Support

How to Place Images in InDesign CS6

A How To guide for placing images in InDesign CS6 for Adobe Creative Suite:

How to Place Images in InDesign CS6 Do’s and Dont’s – YouTube

Markzware FlightCheck can alert users to stored or missing images and can package images

Okay, everybody, hi. David Dilling from Markzware. Today’s little tip is “How to Place Images in Adobe InDesign CS6“… How to put an image into an InDesign document, in this case, CS6, but the same applies to CS5.5, CS5, CS4, and so forth. It’s important, because, for some novices or, you know, people starting out, they don’t know exactly how to do it. They’re more familiar with Word or Publisher, and they’re doing it the wrong way. This can cause corruption and can cause your file to not open anymore.

Place Images InDesign

How to Place Images in InDesign

And we at Markzware, I’ll put a link, also fix bad InDesign files, and we see this often. And, a lot of the time, the case is they’re doing it wrong, placing images the wrong way. So, let me show you what I mean here. (music plays) The proper way to place an image. Let’s start with that. I want to place an image here between this text. How to place images in InDesign. The proper way to place an image in Adobe InDesign CS6 is to go up here. Add a graphic into your document or add a logo, or add a screen picture. The way to do that standard is under File and go to Place. On a Macintosh, that’s Command-D on your keyboard, as a shortcut, which is handy.

And when you click Place, it will ask you to choose a document. You get this Place dialogue and then, you’re like you’re opening a file, but in this case, you’re going to place it. So, you choose the image you want to place. You click Open and now you have that image right where you want it. Now, of course, you have to resize it. (mouse clicks) Now, we have to get the content in there. So, we go to Object, and we go Fitting, and we go Fit Content…. Now, you see we get that in there. Alright, so that’s a proper way to place an image.

There’s also another way you can do File > Place. Let me see. Now, I haven’t chosen a location to place it yet. I’ve just gone to File > Place. Now, I can choose exactly where I want to place that image, so I can place that over here, whatever. That’s just a small, little, mini Markzware logo for Twitter and whatnot. Alright, so there’s a couple quick tips on how to place images, you know, “Placing Images 101″ in InDesign, the basics of it.

Now, How Not to Place Images in InDesign. So, let me show you here what some people do. And what they do is go to the Internet. And here’s the  Markzware page, and they find an image they like, like, hey, that’s a cool Markzware logo. Let’s throw that right in here. You know, it looks great on screen, right? Okay. So, let’s put a couple more in there. Well, here’s a nice little icon thing, and, hey, I want to make that bigger. So, I just learned that trick: Object > Fitting > Fit Object… and make it bigger and it looks okay. It looks a little grainy, a little fuzzy. Is it high res or low res? These are all things we have to keep in mind.

So, people are using the Internet. For instance, if you go to look for or do a search for FlightCheck and then you search, you go to Images. You search for FlightCheck, the preflight, patented tool to help you check your files before going to print. You’ll get a bunch of images. So, you might say, “I want to use that one” or you might click on it and “View original image”. And then you can go over here and put the whole image in there. Just for sakes, we’ll do it like that. Okay.

Another bad way to place images is the following. Go into Microsoft Word or Microsoft PowerPoint, and a lot of people do it from Word. Now, I’m showing you from PowerPoint, just because I know I have images embedded there. And what we can do… The same thing applies for Word. A lot of people do this in Word, because a lot of Word documents are semi-used for desktop publishing type of page layouts. So, hey, here’s a cool image. I want to use my Quality Triangle. So, you can go over here and you grab it from PowerPoint, and it all seems to work and it does work. I mean, there is the image of Preflight Quality Control. How checking or preflighting your files will save you tons of time and money, if you stop a problem at Design, compared to Press, right? Okay.

So, there we have it. Okay. So, here we have some images. Now, I’m not going to go around and, you know, make this a perfect-looking layout. That’s not the idea here, right now. I’ve just shown you the proper way to place images and now I’ve shown you some improper ways to place images. It looks fine, right? Everything looks fine in this.

So, now we’re going to save this document out on my desktop. Now, the first thing I can do to have a look at is check it with FlightCheck. FlightCheck is a preflighting application to look inside and x-ray your desktop publishing files… To find given problems, based on said preferences, to make sure that everything will output the right way. A handy tool for design and prepress alike, and for publishers. Now, what you see, InDesign has preflight built in. But this is a lot, in my view (laughs), of course. But in other people’s views, as well, a lot simpler, because it’s a stand-alone and just focuses on that. In the first view, we get results. But I just want to jump right in and show you, now, we get Colors and Fonts and we see some missing fonts that can be a big problem. And we’re just going to hide Fonts and Colors for now.

And what I just wanted to show you here is the Images section. And, right away, what you see are some interesting things. You see we have some stored images. And what you’ll see is these stored images don’t have a name. They’re coming from the ones I’ve dragged and dropped from the Internet. Make this screen bigger. What you’ll see is we’re getting these strange, you know, it’s showing up with a number and it’s coming from the Internet. These are the images coming from the Internet. They’re shown as stored, not local on our hard drive. They’re from the Internet. So, they look fine and they seem fine for the time being, but if I sent this file off to a printer to print it, it just wouldn’t work. Stronger, or furthermore, it can also cause a file to go corrupt, because it’s not the proper way, it’s something… InDesign just doesn’t like it, you know, and it causes corruption. Okay? You see we have a missing image, so, that’s also a problem.

By the way, FlightCheck can package your job, as well, with all fonts and images collected into one folder. FlightCheck compresses InDesign files. Handy! And, if we did that in this case, what you’ll see, and I won’t compress it, but you can compress the job, also useful. What you’ll see: (computer chimes) you get here a file with a FlightCheck folder that says, “Watch out. There are problems.” But in that folder that we need to send to the next person in the workflow… Whether it’s a publisher, or a designer, or prepress printing… We get the file, preflight report, the fonts, for use only for this job, and the images. Now, what you’ll see, right away, is that it didn’t collect those images from the Internet. Of course not. It just can’t do that. InDesign can’t deal with it. FlightCheck doesn’t deal with it, either. It’s just the way it is.

Traditional desktop publishing uses local images from your hard drive, or from associated drives. These images should connect, of course. If you disconnect a drive, the image also won’t be available anymore for collection. Alright, everybody. So, that’s how you can place images within InDesign CS6. That’s what they call placing. File > Place is the best way to place an image in InDesign.

You can also drag and drop from your hard drive onto your document, and I’ll show you that real quick here. (mouse clicks) So, if I have here a folder of images, I can take one and drop it in like that, and then you get that place thing. So, you can do that. And that’s valid, because it’s coming from a location on your hard drive and it will now be… And you see up here in the Links panel, you see up here in InDesign that it is available for collection. It’s not missing, but if we scroll down to these links, see, we don’t see ‘em. They’re not even there. I mean, we can go to that page and we could look in the links. And it’s just not showing up, because, like we saw in FlightCheck, FlightCheck sees them. That, we don’t even see them here. And FlightCheck tells you they’re stored, meaning they’re just from someplace else. They’re stored for a while in your hard drive, so it appears, but they’re not there. As you can see in InDesign, it tells us, well, we don’t even know they’re not there. I mean, it just doesn’t even show you. So, that’s how to place images in InDesign CS6.

For more information on Markzware’s products, like FlightCheck, or you saw PDF2DTP. That’s a tool to, not place a PDF in your InDesign, because you can also place a PDF as a page or an image. But it will convert PDFs right into InDesign or QuarkXPress, so, a great way to get your PDF files converted in InDesign. Once again, David Dilling from Markzware, on this quick tip on how to place images in InDesign CS6, the Do’s and the Do Not’s. Thank you much. Have a great day! Take care.

How to Place Images in InDesign CS6 Do’s and Don’ts!

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1 Comment

  1. Perfect, I didn’t know about the fit content proportionally option, setting that has sorted my ebook problems out

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