6. PDF2DTP Preferences - PDF2DTP User Guide - 1

  1. PDF2DTP General Preferences
  2. PDF2DTP Document Preferences
  3. PDF2DTP Text Preferences
  4. PDF2DTP Object Preferences
  5. PDF2DTP Image Preferences
  6. PDF2DTP Interactive Objects Preferences Part 1
  7. PDF2DTP Interactive Objects Preferences Part 2

1. PDF2DTP General Preferences

  1. Select the “Show Preferences Before Converting” checkbox in order to display the Preferences window prior to the conversion process. If this feature is disabled, PDF2DTP will use the last settings to convert your files until you manually change your preferences. To view the Preferences window at any time – Go the to Markzware->PDF2DTP menu and select Preferences…
  2. Select the “Convert Page Range” checkbox to convert a selected range of pages. When the preference is enabled, you will prompted for the start and ending page numbers you wish to convert prior to beginning the conversion process.

PDF2DTP General PreferencesPDF2DTP General Preferences

2. PDF2DTP Document Preferences

  1. Select the “Save Document” checkbox to automatically save your new document to the designated folder upon completion of the conversion.
  2. Save To – This area allows you to select the destination folder of your InDesign file and Images. By default this is in your Users->Documents->PDF2DTP->PDF2InDesign folder. If you wish to save your converted file elsewhere, you can select “PDF Folder”, which will save the InDesign file in the same folder as the original PDF, or you can select a custom destination by selecting “Other folder” and then selecting the destination of your choice.
  3. Select “Overwrite Existing Folder” to overwrite an existing file conversion. If this is unchecked, every time you convert a file PDF2DTP will create a new job folder. If you wish to have different versions of a converted PDF file, then you should leave this unchecked. If you would like future conversions of the same PDF to overwrite older conversions of the job, then you should check this box. **Note – when this is unchecked, it can increase the amount of hard disk space required because multiple versions of the same converted file will be stored to disk.
  4. The Folder area shows the path where your InDesign file will be saved. This is a nice visual confirmation of where things will be saved.

PDF2DTP Document PreferencesPDF2DTP Document Preferences

3. PDF2DTP Text Preferences

  1. Select the “Substitute Missing Fonts” checkbox to substitute missing fonts with the application’s default font. Leave this item unchecked if you eventually plan on locating and activating missing fonts. You can set the application default font by editing the style when no documents are open in InDesign. When the conversion is complete the application will display a list of missing fonts at which time you can change fonts as desired, or you can edit character and paragraph styles. Note that switching fonts may cause a different or undesirable text flow. This is due to the fact that the calculations for the text attributes are based on the info contained in the PDF for the original fonts.
  2. Select the “Scale Text” checkbox to scale the text using a substituted font (usually horizontally) so that characters closely match their original positions.
  3. Select the “CharStyles“checkbox to add Character Styles to your converted document. This will allow you to easily make global changes to your text. These CharStyles are created by PDF2DTP. Any CharStyles in the original document are lost when a PDF is created.
  4. Select the “ParaStyles” checkbox to add Paragraph Styles to your converted document which will likewise allow you to make global changes to your text. These ParaStyles are created by PDF2DTP. Any ParaStyles in the original document are lost when a PDF is created.
  5. Replace Unknown Characters With” allows you to replace unknown characters with either a “space character” or a “tilde character”. The tilde character ~ is selected by default.
  6. Select “Edit Unknown Characters” to bring up a special Glyph Editing window that allows you to manually select replacement glyphs for unknown characters. This is designed to improve the quality of your conversion. Instead of getting ~‘s or spaces when unknown characters are encountered.
  7. If you use the Edit Unknown Characters feature, for every font encountered, PDF2DTP writes out a special file containing your choices for replacing unknown characters for that particular font. This file is then “automatically referenced” for every future conversion which references this particular font. Selecting “Always Show the Characters Editor” allows you to edit these files using the Characters Editor. It does this by showing the Characters Editor window regardless of whether PDF2DTP is referencing an existing font substitution file or you are creating a new font substitution file. This allows you to edit choices you have made regarding character substitution in the past as you now can access an existing character set file.

PDF2DTP Text PreferencesPDF2DTP Text Preferences

4. PDF2DTP Object Preferences

  1. Select “Page Numbering” to have PDF2DTP check for number boxes in the footer area of the PDF and if encountered add these page numbers to the converted InDesign file.
  2. Select “Chain Text Boxes” to instruct PDF2DTP to automatically connect similar sized text boxes into a single chained story. **NOTE – Using this feature may cause text reflow which in many cases can be adjusted by manually resizing certain text boxes in the chained flow or adjusting font size or tracking.
  3. When “Tables” is selected, PDF2DTP will attempt to create a true table object based on text boxes and their surrounding lines. If PDF2DTP is unable to create a true table, text boxes and lines will remain as separate objects.
  4. Select “Groups” to instruct PDF2DTP to attempt to combine objects it thinks are a group within the PDF. This can allow faster screen refreshes after conversion.
  5. Include Pasteboard Items and Reg. Marks” instructs PDF2DTP to convert items outside the page area. This can include printer marks and other items found on the pasteboard.
  6. If your PDF contains a lot of small vector objects and is sluggish to edit due to screen redraw being slow, then by selecting “Replace “Marked Content”” and setting an object count you will instruct PDF2DTP to skip objects that exceed the specified count and instead replace the entire object with a gray placeholder box. At a later time you can then locate and place the original drawing back into the file.

PDF2DTP Object PreferencesPDF2DTP Object Preferences

5. PDF2DTP Image Preferences

  1. Select the “Save Image Previews” checkbox to save the image previews in the PDF to the conversion folder, otherwise the previews will have no link (similar to a pasted PICT). Since these images have no known pathname they will be given names such as “Image09-p03.tif” (where the last number is the page number on which the picture box resides).
  2. Select the “Reuse Duplicates” checkbox to save only one image preview file if there are any duplicates in which case each occurrence of the preview in the document will use the same file. This preference is useful because it can speed up the conversion process especially when the same large preview is used on multiple pages. The file name will be formed by using the page number of the first occurrence of the preview in the document with a plus sign (“+”) appended to the preview file name.
  3. Select the “Clipping Paths” checkbox to save the Clipping Path in the preview file.
  4. Select the “Save Missing Images (OPI)” checkbox to create a file in the conversion folder for a missing image which has a known name. This allows you to eventually update the images upon locating the originals.
  5. Unlink Images” is related to the Save Image Previews and the Save Missing Images (OPI) preferences. If a PDF contains an image path (i.e., OPI data) and PDF2DTP can locate that image, it will link to it. If no OPI data is present in the PDF, or the image pointed to by OPI data cannot be found, then, if Save Image Previews is unchecked, the image will be listed with a Status of No Disk File under the Links window. If Save Image Previews is checked, then PDF2DTP will attempt to create a preview image and name it using the following format: Image01-p01.tif, where Image01 represents the number of the image on a page and p01 represents the page in the document where the image is located.

PDF2DTP Image PreferencesPDF2DTP Image Preferences

6. PDF2DTP Interactive Objects Preferences Part 1

  1. Select “Hyperlinks” to instruct PDF2DTP to convert data for hyperlinks.
  2. Select “Bookmarks” to instruct PDF2DTP to convert data for Bookmarks, this can include Table of Contents for PDFs created from InDesign files.
  3. Select “Buttons and Forms” to instruct PDF2DTP to convert Buttons and Forms. These items when converted can be exported out of InDesign by using the Interactive Settings during PDF export.
  4. Select “Appearance Only” to instruct PDF2DTP to convert Buttons and Forms as regular, non-interactive objects. These should appear visually the same as the original Button or Form, but no longer retain any interactive properties.
  5. Select “Separate Layer” to instruct PDF2DTP to convert Buttons and Forms objects onto a new layer named “Buttons and Forms Layer”. Doing this will allow you to hide these objects. This is usually needed to hide these types of objects for a print based job.

PDF2DTP Interactive Preferences Part 1PDF2DTP Interactive Preferences Part 1

7. PDF2DTP Interactive Objects Preferences Part 2

  1. Select “Annotations” to convert various markup items such as Insert Text, Strike Thru and Underline.
  2. Select “Comments” to convert Comments.
  3. Select “Author” to include the name of the Author of a comment.
  4. Select “Date” to include the Date a comment was created or modified.
  5. Select “Reply” to include the text of a Reply to a comment if present.
  6. Select “Drawing Markups” to convert annotation markups such as arrows, ovals, rectangles and lines.
  7. Select “Apply Annotation Notes” to include the chosen Annotation Notes (Author, Date, Reply and Location).

PDF2DTP Interactive Preferences Part 2PDF2DTP Interactive Preferences Part 2


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